Use Mail Merge in Business Contact Manager

You can use Mail Merge to create direct-mail or e-mail bulk mailings. Import data from Microsoft Office Outlook 2003 with Business Contact Manager Update into a new or existing Microsoft Office Word document. After you import the data, you can merge the data into form letters, newsletters, mailing labels, and envelopes, for printing or e-mailing.

You can also use List Builder to create e-mail bulk mailings. For information about List Builder, see the Microsoft Small Business Center Web site.

1. On the Business Tools menu, click Accounts or Business Contacts.
2. Select one or more business contacts or accounts to include in the mail merge.
3. On the Tools menu, click Mail Merge.
4. On the Mail Merge Contacts form, select the contacts you want to include and enter the applicable information.
5. In the Document File section, click New Document to create a new message, or click Existing Document and browse for the Word document you want to include in the mail merge. Then click OK to open the document.
6. In the Word document, click Insert Merge Fields.

Note Click View Merged Data to view the data that has been added to your document.

7. On the Mail Merge toolbar, select one of the following:
   • Merge to New Document
   • Merge to Printer
   • Merge to E-mail
   • Merge to Fax

Note You can also use the Mail Merge wizards in Microsoft Word or Microsoft Publisher with Business Contact Manager data. To get more information, refer to Mass Mailings and Faxes in Microsoft Word Help or Mass mailings made easy with Publisher in Microsoft Publisher Help.